iDoceo Planner Demystified!

Update: Click HERE to check out a new series of blog posts on the newer iDoceo 4 app!

When I got my new iPad this week, my first purchase was the iDoceo app. Everyone I asked recommended it.

However, when I purchased and started digging around with the features I couldn't for the life of me figure out the planner. I asked on my Facebook page, but everyone who responded seemed to only use the class list and markbook features.

After much playing around I think I've got the basics! You see, the main reason that I believe it was as clear as mud to work with was that the planbook seems to be geared to teachers who see different classes throughout the day. So as I was trying to plan different subjects for one Grade 2 class, the app was seeing just one class. Period.

I see real value in using this program, now that I have figured out the basics, and want to share for all those who are only using it to half its potential!

Here we go. I started by building one "class" which was really a subject area for my second grade class. In this case it was my Grade 2 Literacy subject. I entered the student list for this class and then proceeded to create new "classes" for each of my subject areas.

I did this by clicking the "Add" button under the Classes menu option on the ruler at the left side of the page. (You can see that it is highlighted.)

Then, I was easily able to copy the class list I had already entered for Literacy to all the other classes I had created. I visited the Literacy class, clicked the wrench icon at the top and selected "Students".

From there, I selected "All" and hit "Copy" at the top of the dialogue box.

You can see that the other subjects I've created are provided as options. I did this for each of these subjects so that everything I teach includes my class list.

Now for tackling the actual planner itself. I selected "Calendar" on the ruler at the left side of the page. Before doing anything, I entered all of our school holidays and P.A. Days. My school works on a 5-day cycle rather than days of the week and so this affects how my schedule develops. 

After entering my holidays, I selected "Cycle" on the top right. I was prompted to select the first days that represent my cycle. You can see those next to the colored boxes below. The colors match the dates from September 2 to 8. Next to each of the colored boxes on the right I was able to tap to add the "classes" I'd already created in the order I teach them throughout the day - my daily schedule.

When that is done, I touched "Manual Copy" at the bottom, and began selecting the next day (my next Day 1) as far along the year as wanted. (I only filled September because I want to have the flexibility to easily change things if I need to. For instance, I rotate my Science and Social Studies units so that I'm teaching one or the other. I'll be able to change Science to SS before I continue the day cycle further into the year.)

You can see here that as I extended my schedule into September that the app automatically skipped the scheduled P.A. Day on September 26th and placed the next Day 4 on the following Monday. YES!!

Once I have my days scheduled on the calendar, they appear on my planner! (See "Planner" on the ruler menu at the left side of the page.)

When I choose the class (subject) I am interested in planning for, I am able to select the diary in several views - day view, week view (as below) or month view, using the tiny red tabs at the bottom of the page. I am able to see that it is Literacy I am editing by checking the heading at the top of the page.

When I look at the day view for a subject, I can see the plans I've entered for that time period (Assembly) in addition to the other subject areas that are scheduled for that day! You can see that Grade 2 Literacy is in Period 1 and Grade 2 Science is in Period 3!

Finally, if I choose the Day planner on the left, rather than a specific class, I will see all of the subjects I'll be teaching for each calendar day. I can tap in each of these spaces to add my lesson information.

 Phew! I hope this makes sense! It took much puzzling for me to figure it out, and I hope that this has been helpful to you! If you have any questions just leave them below and I'll do my best to help!

9 comments

  1. Awesome! Going to try to play around with it this weekend. Thanks for posting :)

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  2. Holy smokes Erin! What a detailed post. When I first started reading I thought this is too much work and too separate for each day. Then when you showed how you could see the whole day's plans I got it! Wow! This is quite something. I can't believe that it does your rotating schedule too! Thanks for sharing this and for putting so much detail into it.

    :) Shelley
    The Write Stuff Teaching

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    1. Thanks, Shelley! I'm so glad it isn't clear as mud! I've been using it and I'm thrilled! :)

      ~Erin

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  3. Wonderful post! I love idoceo 3.
    Do you know how to move a class to another day due to not getting to the lesson for whatever reason.

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    1. Thanks for commenting! To bump a lesson to the next day: click the lesson, click the list icon at the top of the box (looks like a bulleted list of three) then select "bump"! There are several options for you to explore here. Hope this helps. I'm working on another iDoceo post for this weekend!

      ~Erin

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  4. Wow I can't tell you how HELPFUL this was! Thank you for taking the time to blog about this, and saving many others hours fiddling and fidgeting! :)

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    1. So glad this was helpful to you! I'm planning a new series of posts for the updated iDoceo 4 during the next few weeks so be sure to become a follower so you get notifications! :)

      ~Erin

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  5. Hi! Thanks so much for this, I have had exactly the same issue but hadnt figured out a way around it..... thank you so much!!!!!!! Cathy

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    1. Glad to be able to help, Cathy! Be sure to check out my new posts for the updated iDoceo4! You'll find them using the iDoceo4 label in my sidebar. :)

      ~Erin

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